Ask any madrasah office what fills the phone and the inbox, and you’ll hear the same questions over and over. Did my daughter make it in tonight? Is my son still on the same page of the Qa’idah? Have I paid for this month? Is there madrasah on the bank holiday?
Every one of those questions is a parent who cares. And every one of them lands on a volunteer or an ustadh who would rather be teaching. A parent portal exists to answer them before they’re asked.
The four questions every parent asks
Is my child there?
Attendance, live. If a child was marked absent, the parent should know that evening, not at the end of term. Over time the history tells its own story. The attendance guide explains why this matters so much.
How are they getting on?
Where they are in the Qa’idah or the Qur’an, how their Hifz revision is going, and a short note from the teacher explaining it. Numbers alone don’t help a parent; “she’s strong on new lessons but needs to revise juz 2 at home” does. The guide to Qur’an progress tracking covers what to record.
What do I owe?
Fees due, fees paid and receipts. Money is the most awkward conversation between a madrasah and a family. When parents can see it for themselves, and pay without being chased, most of that awkwardness disappears.
What’s happening?
Closures, exam dates, events and end-of-year ceremonies. Announcements that reach every family, in one place, instead of scrolling back through a busy WhatsApp group hoping to find the right message.
Make it easy to get in
The best portal in the world is useless if parents can’t log in. Many madrasah families share one phone, some parents aren’t comfortable with technology, and nobody wants another password.
- No passwords. A link that logs them straight in is far more likely to be used.
- No app to install. It should open on any phone, in any browser.
- Every child in one place. A family with three children at the madrasah should see all three together, not log in three times.
Protect families’ privacy
A portal also solves a problem many madrasahs don’t realise they have. Large parent WhatsApp groups share every family’s phone number with every other family, and the messages in them can’t be taken back. A portal shows each family only their own children. The GDPR guide for madrasahs explains why that matters.
It doesn’t replace the ustadh
A portal gives parents facts. It can’t give them the ustadh’s sense of how their child is really doing, or a word of encouragement at the door. The point isn’t to stop those conversations. It’s to make them better, because when the facts are already there, the time can be spent on what matters.
How Labbaik does it
- Parents get a magic link by email and tap once to log in. No password, no app store, any phone.
- They see live attendance, with a notification when an absence is logged, plus full history and streaks.
- Monthly progress snapshots show Qa’idah levels, Qur’an juz and Hifz milestones, with teacher notes.
- Parents save a card once and fees are collected automatically on the due date, with every receipt kept in the portal.
- Announcements, exam results and lesson recordings are all in one place, and live sessions can be joined straight from the portal.
- All of a family’s children appear in one view.
See the parent portal for screenshots and details.
Home and madrasah, together
A child learns the Qur’an in two places: in front of the ustadh, and at home, reciting to a parent at the kitchen table. When parents can see what their child is learning and what to practise, those two places work as one. That partnership is how children keep their Qur’an for life, and how families stay close to their masjid and madrasah. Connecting the ummah starts in homes like these.
Common questions
What should a madrasah parent portal show?
The answers to the four questions every parent asks: is my child there, how are they getting on, what do I owe, and what’s happening. That means attendance, progress in Qur’an and Hifz with teacher notes, fees and payments, and announcements.
Do parents need to download an app?
Not with Labbaik. Parents get a magic link by email, tap it and they’re in, on any phone or browser. There’s no password to set and nothing to install.
Can parents with several children see them all together?
Yes. Labbaik shows all of a family’s children in one view, with attendance, progress, fees, payment history and announcements for each.
Can parents pay fees through the portal?
Yes. Parents save a card once and fees are charged automatically on the due date. If a card fails, they get a WhatsApp message, smart retries run over the following days, and they hear again when the retry goes through. Every receipt is saved to the portal.
Does a portal replace talking to the teacher?
No, and it shouldn’t. A portal gives parents the facts so that conversations with the ustadh can be about what matters: how their child is really doing and how to help at home.